COPIE 2 Meeting report Cologne 5 and 6 March 2008

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COPIE 2 PARTNER MEETING5-6 March , 2009 Cologne You can download the minutes in word at [[media: ]]


Contents

Present:

MAs and IBs

  • Germany Dr Michael Heister, Bettina Reuter, Mechthild Juergens
  • Belgium- Flanders Louis Vervloet ,
  • Wallonia Jenny Charlier,Caroline Van der Linden
  • Czech Republic Filip Kucera
  • Spain Guzman Garcia
  • Extremadura Virginia Jiminez
  • Galicia Noemi Inglesias
  • Asturias Maria Martinez Salmeron,angeles Garcia Viejo
  • Andalucia Rafael Rossi
  • Incyde Jose Antonio Gonzalez-Elipe

Experts

  • Quality Management Norbert Kunz, Stephanie Koenen
  • Entreprise education Ivan Diego Rodriguez
  • European tool Peter Ramsden
  • Action planning Iain Willox

Apologies:

  • Lithuania Zaneta Maskalioviene, Arturas Bytautas,
  • Romania Irena Matei

Welcome

Michael welcomed everyone to the 2nd partner meeting of COPIE2, confirmed that the Commission had approved the grant and looked forward to the work starting now.

Bettina confirmed the commissions agreement but at a reduction from 700,000 euro to 630,000 euro. In order to meet these reductions 11 rather than 12 people will be able to be paid travel expenses for meetings at each of the cops and 14 rather than 15 will be able to attend. The work programme commenced at the end of February and the final workplan will need to be in place by the end of July, so the main purpose of this meeting was to outline the work to be carried out for this introductory phase. Presentations will be received on enterprise education quality management, action planning, access to finance and the application of the tool. It will be important that COPIE2 partners confirm that they can agree which of the groups they will be involved in and to the main tasks that are outlined in the paper circulated prior to this meeting. The original proposal for coaching, mentoring and outreach will be held until such time as we have a partner who is willing to lead in this area. Ideally this will be a partner not leading one of the other groups. The work of the baselines carried out in the preparatory phase will allow adjustments to the original proposal; this will be done before July.

Entrepreneurship education COP presentation

Ivan Diego Rodriguez presented an overview of the intended initial work of the group. The presentation was welcomed, Bettina stressed that it is important however that all decisions regarding the work plan for the following two and a half years (number of active partners, outline activities and budget) must be in place by the meeting in the second half of June.

It is also very important that Ivan visits the regions to determine their own needs again before the second half of June. Peter suggested that the visit could include links to funding from European Structural Funds and a standardized baseline document that had originally been a COPIE document could help in this. He offered to circulate the baseline template. Bettina asked which partners were interested in being in the group, after a brief discussion it was agreed to formally confirm the interest of partners once each of the presentations had been made.

http://www.slideshare.net/peterramsden/enterprise-education-ivan-diogo

Quality Management COP

Stephanie Koenen presented the proposed work of quality management. Once again, the presentation was welcomed but Louis requested clarification that this group was not duplicating the group concerned with access to finance. It was agreed to redraft the goals of this group to show that it was concerned with the accreditation of quality management rather than the specific products or services that are required in order to ensure accessible finance. Stephanie will redraft goals.

Clarification was also requested as to whether or not the group was aiming for a single accreditation scheme. It was confirmed that this was not the case rather that the use of quality systems and accreditation criteria would need to reflect local conditions. Explicit reference to how managing authorities might use such systems would be a useful output.

It was confirmed that the expert would be visiting the regions to ensure that partners have direct input into the nature of the work plan going forward.

See presentation at http://www.slideshare.net/peterramsden/quality-management-koenen-and-kunz

Action Planning

Iain Willox presented a proposed initial work plan for this group based heavily on his previous experience in Wales, again the presentation was welcomed.

Peter highlighted the need to get high level representation engaged in this group in order to carry out this activity. Bettina indicated that the bringing together of a series of actions across the entrepreneurship field was the natural next step for COPIE.

It was confirmed that if necessary a mixture of the proposed learning seminar and individual interviews could be offered if some people could not attend the learning seminar.

http://www.slideshare.net/peterramsden/action-planning-iain-willox-no-pics

Access to Finance

Louis Vervloet confirmed that Flanders is in the process of engaging their expert. Reference was made to linking this work to that of the German Micro-finance Institute. Once appointed, the expert will undertake desk research and do a literature review highlighting issues for disadvantaged groups’ access to finance. The expert will also be asked to map out the kinds of financial instruments available in partners’ regions and identify relevant projects funded by structural funds or independently of them. The expert will be asked to make recommendations about how to link financial products to the portfolio of business advisers (this may involve either training business advisers or giving them access to up-to-date product information).

The overview was welcomed and it was confirmed that the Czech Republic would co-host this theme. It was further confirmed that the original timescale had been July/August for completion of the development phase but that this would now need to be brought forward to meet the deadline of the June meeting.

Links with the European Micro-finance network were raised and it was agreed to send them details of our work. Peter declared an interest as he had carried out an evaluation for the European network. A number of projects in French-speaking Belgium existed, and whilst they would not be able to join the group, Wallonia would be able to highlight these projects to the expert once they had been appointed.

Norbert Kunz presented on the German Micro-finance Institute to inform the group of activity being funded independently of COPIE. It was suggested that this work should be able to bring really practical lessons about how to manage micro-finance (i.e. how many lenders, what scale of lending, etc) for managing authorities to consider.

See Norbert's presentation at http://www.slideshare.net/peterramsden/quality-management-koenen-and-kunz

European Tool

Peter Ramsden outlined the history and structure of the Tool and confirmed that during the baseline period the group would be assisted to set up the Tool so that it would be ready to be deployed post-July. The setup phase would include the creation of a core group and recruitment of an expert.

Bettina confirmed the value of the tool in showing the differences between the views of policymakers, service suppliers and entrepreneurs.

Ivan asked whether there was an opportunity to develop a set of further questions for enterprise education. Peter welcomed this and confirmed that further discussion would be needed to assess the details – any further questions would sit separately to the core tool.

A further question was raised about whether or not managing authorities would have to recruit a consultant to do the interviews. It was confirmed that it was possible to use someone from within the managing authority or potentially good interns provided that they can work within the timescale required.

Jenny asked about access to coaches or mentors – it was agreed in the startup phase there would be access to advice both online and telephone and one face-to-face meeting.

see presentation at http://www.slideshare.net/peterramsden/quality-management-koenen-and-kunz

Partner Interests

  • Germany would lead action planning, quality management and the tool and would have an active interest in access to finance and education.
  • Spain would lead education and be an observer in action planning, quality management and access to finance.
  • Flanders will co-lead micro-finance and be an active member in action planning and education.
  • The Czech Republic will co-lead access to finance and be an active member in education, action planning, quality management and the European tool.
  • Andalucía will be an active member in quality management and an observer in education.
  • Galicia will be an active member in quality management and the tool and have a strong interest in action planning but will need to confirm their status in this group. If coaching/integrated support were to start they would be an active member.
  • Asturias will be an active member in action planning and quality management and are considering a leadership role in coaching/integrated support.
  • The Spanish Chamber would have an observer interest in education and quality management.
  • Extremadura have an interest in quality management and coaching/integrated support.
  • Wallonia would have an active interest in the tool and action planning and would be an observer in quality management.


Roles and Next Steps for Partners and Experts

The following next steps were agreed:

1. Managing authorities will need to identify a key facilitator for COPIE 2. This facilitator will set up a wider network of local stakeholders and send any relevant reports to the experts for the groups in which they are members. The facilitator will arrange for meetings between the experts and members of the stakeholder group and will agree with the expert the baseline study recommendations for each group of which they are a member.

2. Each expert will contact those managing authorities who have expressed an interest in their group and will commence work on the preparatory phase.

3. The option of introducing integrated support rather than coaching/mentoring was discussed. As has been noted above members were invited to express an interest should such a group be instigated. Asturias is currently considering a leadership role and should this occur then such a group would commence within about six months.

4. The option of deferring one of the groups was suggested in order to prevent too much work being pushed through in a short space of time. Bettina confirmed that we would need by July the number of working groups, the number of partners within the working groups and the budget allocation for each working group.

5. The analysis of interest has shown in particular that education and access to finance need to recruit more partners in the development phase. This might include some members who are currently observers but would also include other managing authorities who are not yet in COPIE 2. It was agreed that Peter would draft a letter which Bettina would send to all managing authorities identifying the experts for each of our groups, indicating to the managing authorities that there was an opportunity to join these groups but that this opportunity would need to be taken up before June this year. Experts can follow up this letter from Bettina in order to recruit to their themes during the development phase.

6. Guzman requested a paper on the role of inclusive entrepreneurship in the current economic crisis. Peter indicated that such a document could be drafted by AEIDL who have a contract with the European Commission to support all of the communities of practice. The annual review process for each managing authority may also be an opportunity to raise this directly with the Commission.

7. Peter will send a link for the manual for the tool to be circulated to all members of COPIE 2.

The meeting closed with a vote of thanks to the German team for their leadership in COPIE 2 to date. The next meeting shall be in Brussels or Antwerp on 25th and 26th June, hosted by Flanders.

Actions to be taken:

Peter Ramsden – to circulate the baseline template and draft letter to be sent to all MAs

Stephanie Koenen – to redraft goals of Quality Management working group

Louis Vervloet – to ensure baseline study for Finance working group is completed by June and confirm venue for meeting in June

Bettina Reuter – to send letter presenting COPIE 2 to all Managing Authorities

All experts – to contact partners for their theme