Questions on London ESF application form
EXAMPLE ESF Application form adapted from London UK
Section 1: Project and Applicant Details
1.1 Unique Reference number (for office use only)
1.2 ESF Priority Measure
1.3 Specification number addressed
1.4 Project title
1.5 Project Start Date
1.6 Project End Date
1.7 Total Funding Requested £
1.8 Name of Applicant organisation
1.9 Address of Applicant organisation for correspondence
1.10 Registered Office address (if different from above)
1.11 Details of contact person in Applicant organisation .
1.13 Email of main contact person
1.14 Type of lead Organisation
1.15 What is the legal status of the lead organisation?
1.16 Is the lead organisation a registered charity?
1.17 What is the Company / Registration / Registered Charity Number of the lead organisation
1.18 If you are already funded by the LDA or ESF grant, (including from other CFOs), for similar activity in London, please provide details.
1.19 Are you waiting the results of other funding rounds for a similar application in London? Please provide details.
Section 2: Document Checklist
Use the following checklist to ensure that you have addressed all of the essential application criteria. Enter “Y” (Yes), “N” (No).
For any against which you enter “N” you must provide an explanation of why you have been unable to fulfil the criterion or provide the required information.
Please ensure that all these documents are submitted with your application form. Failure to submit any of these documents may mean that your project fails this stage and cannot go forward for scoring.
The LDA reserves the right to rule applications ineligible if information is missing and a satisfactory explanation is not provided.
Copies of the following essential documents should be submitted with your application. Y or N Comments 2.1 Two printed and signed copies of the Full Application form.
2.2 Two printed and signed copies of the Output Related Funding Calculator (ORFC).
2.3 A CD/Memory stick containing an electronic copy of the completed application form in Microsoft Word and the ORFC in Excel.
2.4 Equal Opportunities Policy Statement
2.5 Health and Safety Policy Statement
2.6 Public and Employers Liability Insurance
2.7 Company/Charity Registration and status for the lead organisation
2.8 Copies of the lead organisation’s latest and previous years audited/certified financial statements (accounts), signed and verified by the organisation’s Chief Finance Officer or equivalent. Organisations that are not required to have an audited financial statement should supply accounts as submitted to the Inland Revenue, Companies House, other regulatory bodies, or their bank
2.9 Lead organisation’s structure chart at organisation and project level
2.10 Enclosed Signed Partnership Declaration forms for all Partners listed in section 7.1.
The following additional documents must be submitted with your application form where relevant.
Please enter “Y” (YES), “N”(NO), Or N/A. For any against which you enter “N” or N/A, you must provide an explanation of why you have been unable to fulfil the criterion or provide the required information. It may be that the required documents are not relevant to your organisation or project.
Additional Documents (as relevant) Y,N, or N/A Comments 2.11 Evidence of approved centre accreditation
2.12 Quality Marks accreditation
2.13 OFSTED (education inspectorate) and/or ALI Inspection Reports
Section 3: Gateway Questions
The following criteria are essential for your project to pass this stage of eligibility checks. Applicants who cannot meet the following requirements will not be short listed and the application will not be scored.
Use the following checklist to ensure that you have addressed all of the essential criteria. Please enter “Y” (Yes), “N” (No). The LDA may request further evidence to verify the answers provided in this section including visiting delivery premises to satisfy quality checks.
Gateway Questions Y or N Comments 3.1 Does your organisation have a recruitment and selection process that promotes equality of opportunity for staff and participants?
3.2 Are Equal Opportunities targets for recruitment and participants set and monitored at a senior level?
3.3 Does your organisation have a Disability Statement, or do you confirm that you will develop a Disability Statement if your application is successful?
3.4 Can you confirm that you have in place suitable and sufficient insurance in respect to participants and staff (employer’s liability, public liability)?
3.5 Can you confirm that you are prepared to change the insurance levels if deemed insufficient?
3.6. Do you have a suitably qualified or competent person(s), responsible for Health & Safety? Please provide details.
3.7 Have you assessed the risks to health and safety of employees and participants?
3.8 If project activity takes place at other locations, e.g work placements, outreach venues, do your arrangements include assessing health & safety suitability prior to the learning taking place?
3.9 Do you have an environmental sustainability plan, or do you confirm that you will develop one if your application is successful?
3.10 Can you demonstrate that you have sufficient organisational and staff capacity to deliver the project and the outputs you have profiled?
3.11 Can you confirm that your organisation has not had a contract terminated for breach under the terms of the contract?
3.12 Can you confirm that there is no reason why your organisation should be excluded from submitting an application to the LDA due to conflict of interest?
3.13 Can you confirm that all the calculated costs within your project are eligible under ESF rules?
Please continue with the rest of the application ONLY if you have met the full criteria above and have been able to answer YES “Y”, to all of the Gateway questions.
Section 4: Geographical Information
4.1 Please indicate where you intend to recruit participants from, and the location of sites where projects will be delivered? (not scored)
% of participants recruited. Where will the project be delivered? (including number of sites where you will deliver outreach activity) Barking & Dagenham
Corporation of London
Hammersmith and Fulham
Section 5: Project Description
(Maximum score for section 5 is 50 points)
5.1 Please provide an overview of your project and how it will deliver the objectives of the project specification? Maximum space: ¾ page Maximum points: 8 Space for answer
5.2 Describe the specific client groups that your project will target and the needs of this group. Maximum space: ¾ page Maximum points: 14 Space for answer
5.3 What specific activities will the project deliver and how will this meet the needs of the client group? Explain how any geographical focus is relevant to the target group. Maximum space: 1 page Maximum points: 18 Space for answer
5.4 How will your project involve employers and how is it relevant to employers? Maximum space: 1/2 page Maximum points: 10 Space for answer
5.5 What accredited and / or professional qualification(s) will your project deliver? (only answer if applicable) (not scored) Level of qualification Name of qualification
Section 6: Outputs and Outcomes
(Maximum score for section 6 is 48 Points)
6.1 Describe the outputs and outcomes for participants and why the targets are realistic and achievable. Maximum space: ¾ page Maximum points: 18 Space for answer
6.2 Provide a clear justification of the unit costs in the Output Related Funding Calculator, in relation to the client group and activities proposed. Maximum space: 1 page Maximum points: 18 Space for answer
6.3 Describe how your project complements and adds value to other programmes and initiatives. Maximum space: ½ page Maximum points: 12 Space for answer
Section 7: Partnership Details
(Maximum score for section 7 is 30 Points)
7.1 Lead Organisation and delivery partners
The lead is the organisation submitting the application and responsible for entering into contractual arrangements with the LDA(not scored) i) Name of organisation
ii) Type of organisation Select from Private sector, Third Sector, Further Education, Higher Education, Local Authority, Public Sector, Other (please specify)
iii) Is the organisation minority-led? Select from BAME-led, Women-led or Disabled people-led iv) Please state how much funding, if any, the Partner will receive. v) Enter “Y” to confirm that a signed Partnership Declaration Form has been submitted. Lead partner
7.2 Describe the roles of the lead partners and each of the delivery partners listed in 7.1 and explain why they are best placed to deliver the project and support the client group(s). Maximum space: ¾ page Maximum points 12 Space for answer
7.3 Describe the measures in place which demonstrate effective partnership working. Maximum space: ½ page Maximum points: 10 Space for answer
7.4 Strategic Partners Strategic partners are not usually in receipt of payment and may include, for example, employers, referral organisations and/or advisers to the Project. All strategic partners should be confirmed by the Full Application deadline. Partnership declaration forms are not required for strategic partners. Maximum space: no limit Maximum points: 8 i) Name of organisation ii) Role of the Partner
Section 8: Project Delivery Plan
Maximum score for section 8 is 10 Points)
8.1 Set out a comprehensive delivery plan which is appropriate, realistic and consistent with information provided elsewhere in your application. Maximum space: no limit Maximum points:10 Activity Month started Month achieved Partner responsible For example:
Insert Gantt chart here
Action ___-----------------------Dates ------------------Who will be responsible?
- Select and recruit project manager----- May 07 June 07 ----Organisation A
Section 9: Management and Delivery
(Maximum score for section 9 is 50 Points) 9.1 Provide details of organisational capacity, track record and staff expertise to successfully deliver this project.
Maximum space: 1 page Maximum points: 11 Space for answer
9.2 How will the project be managed and who will be responsible? Maximum space: 3/4 page Maximum points: 10 Space for answer
9.3 Describe the systems for monitoring targets and participant achievements. Maximum space: 3/4 page Maximum points: 10 Space for answer
9.4 What is the process for reviewing the quality and effectiveness of delivery? Maximum space: ½ page: Maximum points: 5 Space for answer
9.5 Describe how the project will be evaluated throughout its lifetime and how you will plan for succession or exit.
Maximum space: ½ page Maximum points: 9 Space for answer
9.6 List the key project risks and plans to mitigate the risks. Maximum space: no limit Maximum points: 5
Provide a comprehensive risk management plan using the risk register below, which identifies the key risks to the project, the likelihood of them occurring, the impact of the risk, and what actions will be taken to effectively mitigate and manage them. Only in include the key risks.
Description of risk Likelihood (low, medium, high) Impact (low, medium, high) Plans to manage / mitigate the risk For example: Not enough beneficiaries are recruited from xx borough Medium Target publicity and outreach in xx borough
Section 10: Cross Cutting Themes
(Maximum score for section 10 is 32 Points)
10.1 How will your project promote equality and diversity?
Maximum space: ½ page Maximum points: 11 Space for answer
10.2 How will your project impact on social, economic and environmental sustainable development? Maximum space: ½ page Maximum points: 10 Space for answer
10.3 How will your project address the objective of promoting safer, stronger and more cohesive communities?
Maximum space: ½ page Maximum points: 5 Space for answer
10.4 How will your project impact on addressing health inequalities?
Maximum space: ½ page Maximum points: 6 Space for answer
Section 11: Outputs
The targets entered in this section, must relate to the numbers entered in the Output Related Funding Calculator, (ORFC). Please refer to the Output Definitions and Evidence Handbook on the following diversity targets and outputs. Applicants are committed to delivering the diversity and outputs and this information will form part of the contractual Agreement with the LDA. 11.1 Total Number of individual Participants
Based on the total number of participants entered in 11.1, enter the % and number of participants against the following categories (where applicable): % Number 11.2. Unemployed
11.3 Economically inactive
11.4 Disabilities or health conditions
11.5 Lone parents
11.6 Aged 50 or over
Based on the total number of participants entered in 11.1, enter the % and number of participants expected achieve the following outputs ( where applicable) 11.9 Work Placements
11.10 Voluntary Work
11.11 Job Search & IAG
11.12 Non-accredited training
11.13 Accredited Training
11.14 Employer Engagement
11.16 IAG for people in work
11.17 Training for employees: SfL Training (accredited at Entry L 3 or above)
11.18 Training for employees: SfL (accredited below Entry level 3 or Non-accredited
11.19 Progression to Further Learning or further work-focused training.
11.20 Progression to Employment, including Self Employment, within 6 weeks of the participants leaving date.
11.21 In employment 6 months after the participants leave date.
Section 12: Expenditure Breakdown
All expenditure must be eligible under the terms and conditions of the European Social Fund regulations. Please refer to the prospectus to confirm eligibility.
12.1 Total Project Costs
Not scored) Eligible Costs Staff Costs Administrative staff
Counselling and guidance
Staff travel and subsistence
Work experience co-ordinator
Staff Costs (Sub-total)
Beneficiary Costs Childcare
Beneficiary Costs (Sub-total)
Other Costs Advertising and promotion
Beneficiary equipment and clothing
Depreciation of owned buildings
Depreciation of owned equipment
Equipment (small items up to £1,000)
Operating equipment lease
Professional fees and costs
Stationary and office supplies
Other Costs (Sub-total)